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At least 60 % of the members can propose dissolution of the Society. Disposal &
settlement of claims & liabilities would be affected by the executive committee
as per laid down rules & law for such purposes.
BYE LAWS OF NEUROLOGICAL SOCIETY OF INDIA
1. The Secretary shall open a separate bank account to be operated
jointly by the Secretary & another member of the Neurological Society of India
to be nominated by the EC / President NSI.
2. Financial advances may be given for conduct of business of the
Society to any officer / member of NSI with the approval of the Executive Committee.
The accounts will be submitted to the Treasurer NSI for final auditing.
3. A Central Office will be established as & when possible.
For this purpose a building fund would be established.
4. SELECTING PAPERS FOR ANNUAL CONFERENCE
4.1. The President elect will be the Chairman, Scientific Committee. Powers may
however be delegated by the Chairman, Scientific Committee to the Secretary, NSI.
4.2. The papers submitted will be sent by Chairman, Scientific Committee or his/her
nominee to the concerned members of the executive committee of that speciality for
their assessment.
If there is a difference in assessment the Chairman, Scientific Committee NSI or
his/her nominee may use the casting vote.
4.3. The conference programme will be finalised by the Chairman, Scientific Committee,
NSI or his/her nominee in consultation with the organising secretary of the annual
conference.
The Chairman, Scientific Committee or his/her nominee would appoint the chairpersons
for the various sessions.
5. The Secretary would send the list of delegates to the Chairman,
Scientific Committee or his/her nominee for selection of judges.
6. MEMBERSHIP
6.1. All proposals for honorary membership must be sent to the Secretary before
15th April to enable the Executive Committee to consider them at the midterm meeting.
The Secretary shall inform the person concerned and get his consent for election
as an honorary member.
Ordinarily not more than two honorary members should be elected in a given year.
6.2. Membership Fees:
Associate Members:
Admission Fees Rs. 600/-
3 years subscription Rs.1800/- (Renewable in 3 year blocks)
Full Members:
Admission Fees Rs. 800/-
Annual Subscription Rs.1000/-
Conversion of existing full members to life members: Rebate of 2.5% for the life
membership subscription would be given for every completed year of continuous full
membership.
Conversion of Associate member to full member:
Admission Fees Rs.200/-
Annual subscription as per rules.
In future full members would be admitted only as life members.
Life Members:
Admission Fees Rs.15000/- in one installment
OR
Rs.5000/- yearly in 3 installments
Postal surcharge for sending newsletter and journal for members / associate members
residing abroad Rs.1000/- per year.
DD / cheque to be drawn in favour of "Neurological Society of India",
payable at the city of residence of Treasurer NSI. Out station bank charges Rs.25/-
to be included in the cheque.
7. C M E
7.1. CME Convenor will be appointed by EC from among EC members who are elected
from the Subspecialties.
A co-convener preferably from another discipline among life members would be appointed
by the EC for conducting the CME.
7.2. A separate bank account may be operated as per rules of the NSI.
The convener can raise funds for this purpose to carry out CME activities.
7.3. A mid term CME programme followed by a mini conference for 2-3 days at a venue
away from the annual conference site will be held is feasible.
8. Web site
The NSI website shall be managed by a specifically designated Webmaster appointed
by the EC.
The webmaster shall be a full member of at least 6 years standing who shall be in
charge of collecting information, uploading and deleting items as and when necessary.
The Webmaster would be authorized to raise funds, open bank accounts, employ persons
& purchase equipment.
The EC would provide guidelines for functioning.
The appointment will be for a period of 6 years.
9. JOURNAL
9.1 As and when a paper is received by the Editor he shall scrutinize it and submit
it to at least one other member of the Editorial Board, for critical and confidential
comments.
If the paper pertains to the subject outside the Editor's field of interest he shall
call upon other referees either from the Editorial Board or from the members of
the Society.
Notice of vacancy of post would be printed by Secretary NSI in the newsletter.
If one of the reviewers recommends publication and the other does not, the Editor
shall refer the paper to a 3rd referee for an independent opinion.
9.2 In the event of modifications of alteration being suggested by one or both reviewers,
the Editor shall communicate the appropriate unsigned comments on the paper to the
author for action. If both the referees find the paper unsuitable for publication
even with modification, the Editor shall inform the author accordingly.
9.3 If any member residing overseas wants the journal to be sent by air, a surcharge
of air postage prevalent at the time would be additionally charged. Any member resident
in India going abroad for one year or more shall pay overseas postage surcharge
as per rules.
9.4 The Executive Committee would obtain the concurrence of the general body if
the amount paid by the Society, to the Editor, for bringing out the journal is to
be altered.
10. EXECUTIVE COMMITTEE MEETINGS
All past presidents shall be invited for the EC Meeting as observes they are not
eligible for TA & DA. They shall have no voting rights.
11. ELECTION OF OFFICE BEARERS / EXECUTIVE COMMITTEE MEMBERS
11.1. Election by postal ballot: Canvassing or soliciting votes or casting on other
candidates would debar from election. President NSI will be the returning officer
for the election.
11.2. Schedule of events for election:
11.3. Election of Editor : A new Editor shall be elected in the 5th year of the
tenure of the incumbent Editor. The Editor-elect shall function as a Deputy Editor
for a period of one year and then take over as the Editor without a fresh election.
(The first such election to the post of Editor-elect will take place in 2013 and
the new Editor shall takeover in December 2014)
30 April Treasurer notifies Secretary NSI of list of eligible members
who can vote.
1 July Secretary NSI notifies vacancies in Newsletter & invites
nominations duly proposed & seconded by full members of good standing along
with consent of candidate with brief biodata in prescribed format.
1 October Candidates to be informed & withdrawals if any invited
22 October Last date for withdrawal of candidature.
10 November Dispatch of ballot papers by UPC by returning officer.
5 December Last date for receipt of ballot papers by returning
officer.
December In the first EC meeting during the annual conference the returning officer
& one other member of EC to be nominated by President NSI to count votes.
The returning officer will declare results of election to the EC.
12. CONFERENCES
12.1. The annual conference of NSI would normally be held from 16 to 19 December
with a flexibility of a few days with the permission of the EC.
12.2. The EC would decide location of the conference by inviting bids on prescribed
form 3 years in advance. Only neuroclubs/societies/groups registered with the NSI
can bid for the conference. The last date for submission of bids will be 30 November.
If there are no valid bids, then bids will be invited again through the January
Newsletter and the last date for submission of these bids will be 31st March.
12.3. A member can be the Organising Secretary of the Annual Conference only once.
12.4. In case an Annual Conference has to be postponed due to unforeseen circumstances
the Executive Committee is empowered to select a suitable date and venue for the
same conference before the 31st of March of the following year
12.5. The EC would normally hold the mid term meeting at the conference venue and
inspect the conference site. However the EC may authorize the President, or any
other officer / office bearer to inspect the conference venue and inform the EC
at the mid term meeting which may be held elsewhere.
12.6. Up to Rs. 3 lakhs may be transferred to the Conference account by the Treasurer
12.7. Financial arrangements for organizing NSI Annual Conferences.
1. The proposed Organizing Secretary should submit a budget in the bid document.
2. The EC will authorize the opening of a “NSI Conference (year)” account in a bank
at the venue of the conference. PAN of the NSI will be used to open this account.
3. The account will be operated by any two of the following:
a. Organizing Secretary; b. Treasurer, and c. Any other EC member.
4. 50% of the profits from the Conference will be transferred to the host registered
Neuro Club/Society with a PAN after the statement of accounts of the Conference
are audited by the Society’s auditors.
12.8. The Organizing Secretary shall ensure that the final announcement with all
forms is positively mailed not later than June 20th. Abstracts of all papers to
be presented at the annual conference should reach the Chairman, Scientific Committee,
(President Elect or as decided by the EC), Neurological Society of India before
31st July. Abstracts should be submitted electronically through the NSI website
only.
12.9. The EC members would be provided complimentary accommodation by the Organizing
Committee.
12.10. Complimentary registration would be given by the Organizing Committee to
any delegate who is a member of NSI aged 70 years or above if requested.
12.11. There shall be no separate session for Allied Neurosciences papers. Attempts
should be made to have as few parallel sessions as possible. However, the number
of parallel sessions will be determined by the Chairman, Scientific Committee. Posters
would as far as possible be on display during the entire scientific session. Additional
types of sessions such as Talking Posters, Short Platform Presentations, Touch Screen
presentations etc. may be introduced by the Chairman, Scientific Committee.
12.12. Each delegate to the annual conference shall be allowed to present only one
platform paper and one poster. This shall not apply to papers presented at the History
of Neurosciences session. Therefore, a member may present only a maximum of two
papers (one platform and one poster or two platform presentations one of which is
in the History of Neurosciences session) at the annual conference of the Society.
He may present additional invited papers at the CME/Symposia.
12.13. There shall be a History of Neurosciences session.
12.14. DAIS SEATING ARRANGEMENT during the INAUGURAL FUNCTION of the annual conference
will be as follows:
NSI President, Guest of Honour, NSI President elect, NSI Secretary, Chairman - Organizing
Committee, Secretary of the Organizing Committee, Joint Secretary of the Organizing
Committee, and Treasurer of the Organizing Committee.
12.15. DAIS SEATING ARRANGMENT during the closing ceremony of the annual conference
shall be as follows:
The President, President elect, the Secretary of the NSI and the Organizing Secretary.
The prizes for award winners shall be presented at this time.
12.16. Chairpersons for Orations and Award paper session:
Award Papers: President and President Elect
Presidential Oration: President Elect and Past President
Orations: President and Past President
13. ACCOUNTS
13.1. The financial year of the Society and the Journal (Neurology India) accounts
shall be from 1st April to 31st March of the following year. The membership will
be counted from 1st January to 31st December for the purpose of annual subscription.
13.2. The audited account of the Society shall be submitted by the Treasurer of
the Society to the Executive Committee and to the general body during the annual
conference. The Editor, Neurology India, shall submit to the Executive Committee
and to the general body the audited accounts of the journal.
13.3. The audited statement of accounts is to be circulated to the members before
the annual General Body meeting through the newsletter/website.
14. LIST OF MEMBERS / ADDRESS
Rs. 10000/- shall be charged to provide the address list of members of the society where it is used for commercial purposes and Rs. 500/- where it is used for conferences or personal use. Members of EC & Organising Secretary of NSI Conferences would be provided complementary address lists. The sum is to be sent to the Treasurer NSI. The executive committee is authorized to revise the amount when required.
15. GENERAL BODY MEETING GUIDELINES
All members of the society shall be eligible to attend all general body meetings
of the society & shall maintain decorum. However, only the Life Members and
Full Members are eligible to vote on any matter pertaining to the society.
Life and Full members shall be seated separately.
Photo ID cards issued by the secretary shall be mandatory for entry to the General
body meetings.
All voting in general body meeting should be conducted by show of hand or by secret
ballot as desired by the Chair.
16. NEWSLETTER
The Secretary shall be responsible for publishing a "News Letter" at least
thrice a year.
All-important events of the society and official matters regarding the members of
the society shall be published & would be considered as official communication
of NSI.
The News Letter shall be posted to all the members.
Information submitted by the Secretary WFNS (I) Trust is to be published in the
NSI newsletter.
The WFNS (I) Trust would meet the expenses for this.
17. DIRECTORY
A directory containing the history of the society, the constitution and byelaws
and addresses of the members shall be brought out at least once in 3 years by the
secretary, NSI. This shall also be made available on the society website
18. NEURO-NURSES FELLOWSHIPS
50 fellowships of Rs. 750/- each will be awarded to the Neuro-nurses on first-cum-first
served basis for attending the Annual Conference.
The applications should reach the treasurer through proper channel before 31st October.
19. SYMPOSIA
19.1. The symposium topic should be broad based. Offers should reach Secretary NSI.
The EC would decide on the symposium subjects.
19.2. Convener should consult the Secretary regarding the organisation of the symposium
at all stages.
19.3. No alteration in the subject/topic would be permissible.
19.4. The topics and speakers should be conveyed to the Secretary prior to the mid-term
E C meeting for approval.
19.5. Local national talent should be tapped for the symposium, and not more than
50% of speakers should be from outside the country. Only persons of international
repute known to be actively engaged in work in that field should be invited.
19.6. Two or more parallel symposia, of appeal to different groups, might be permitted
to be held.
19.7. Convener shall not enter into any agreement with a pharmaceutical / commercial
concern regarding "sponsorship" of a symposium without the prior permission
of the E C.
19.8. Sponsorship may be permitted on payment of a sum of Rs. 1,00,000/- only to
the NSI for appropriate use as per decision of E C. The "Sponsor" would
be permitted to distribute promotional material and cards hosting a lunch or dinner
and display a banner during the latter event(s).
20. AWARDS
20.1. Awards will be decided during Annual Conference:
a. NSI Award for best paper in Neurology,
b. NSI Award for best paper in Neurosurgery,
c. NSI Award for best paper in Allied Neurosciences
d. Hindustan Ciba Geigy Epilepsy Award
e. Herbert Krause Neuro oncology award
f. NSI MCQ award g. Col. M L Suri's best paper award on Cost Effective Management
in Neurology
h. NSI best Poster Award
20.2. The following will be the rules governing these awards
1. Contestant should be below the age of 45 years. Total experience excluding training
in the specialty not to exceed 7 years.
2. Should have completed at least one year Associate membership of the Society
3. Work presented should have been done in India
4. The contestant should present the paper in the conference personally.
5. The paper should not have been published or presented earlier in any other conference.
6. The Head of the Dept./Institution to which a candidate is attached should certify
that the work presented is the candidate's personal contribution or that the candidate
did the major part of the work.
7. Full paper should be submitted in format of "Neurology India", for
publication before the annual conference 4 weeks.
8. Judges will be nominated by EC and the judges' decision shall be final.
20.3. NSI Best Paper Award:
i. The Awardee should be a member / associate member of the Society for at least
1 year.
j. Head of the Dept. / Institution to which the candidate is attached should certify
that the work presented is the candidates personal contribution or that the candidate
did the major part of the work.
k. The work presented should have been done in India.
l. The work presented should not have been published or presented earlier in any
other conference.
m. The poster should be, presented for the conference by the member personally.
20.4. NSI MCQ Award Multiple Choice Question examination will be held during the
annual conference of the Society. The top scorer in the examination shall be given
the NSI MCQ Award.
The conditions for the award are:
The awardee should be a member associate member or for at least 1 year.
The awardee should be below 45 years of age.
Total experience excluding training in the speciality should not exceed 7 years.
The head of the Dept / Institution to which the candidate is attached should certify
that the candidate is a trainee in one of the branches of Neurosciences.
21. CONDITIONS FOR GRANT OF FELLOWSHIPS
21.1. Visiting Fellowships The Society shall grant visiting fellowships to members
for visiting various Neurosciences centers in India to broaden their out-look. The
visiting fellowship shall be actual 2nd class return train fare to the proposed
institution plus Rs. 500/- per day for a maximum of 21 days.
21.2. Travelling Fellowship The Society has made provisions for granting traveling
fellowship to its members/associate members for attending the annual conference,
seminars, symposia and the C.M.E. Programme of the Neurological Society of India
in any aspect of Neuroscience. The traveling fellowship shall be actual III A/C
train fare to the venue of the conference / seminar / symposia / workshop or C.M.E.
programme and back plus Rs. 1000/ for incidental expenses.
21.3. The following shall be the eligibility for the above awards:
The awardee
1. Must be a member/associate member of the Society below 40 years of age.
2. Must be a whole time Junior specialist, Postgraduate student or Resident in any
branch of Neurological Sciences.
3. Must have no dues payable to the society.
4. Must not have received any financial grant/assistance from any other Institutions/Universities/
Governments etc. to visit the same Centre(s).
5. A certificate is to be produced from the Head of the Department of the Centre(s)
visited.
22. ORATIONS
22.1. Only TWO orations will be organized during the annual conference each year.
22.2. The committee to select the orators would compromise of the President and
the immediate two past presidents. The committee would make their choice known at
the Executive committee meeting during the annual conference.
23. An award would be presented to members who have played a significant role in
the development of Neurosciences in India and there shall be not more than one award
in each year. Any proposal would be, considered and approved by Executive Committee
through a secret ballot.
Certified to be true copies of the present constitution & by-laws.
1. Dr. Mathew J Chandy, President, NSI
2. Dr. K Ganapathy, Secretary, NSI
3. Dr. Bhattacharya, Member, Executive Committee
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